Job details

DIVISION: Fundraising

TEAM: Funding Team

LOCATION: Amman, Jordan

CONTRACT TYPE: Fixed Term, maternity cover

GRADE: C2                                                                 

JOB FAMILY: Fundraising

SALARY: TBC

HOURS: 40

FLEXIBLE WORKING: We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

DIVISION PURPOSE: To work with others to find lasting solutions to poverty and suffering.

TEAM PURPOSE: The Business Development and Fundraising team ensure that Oxfam and its local partners receive timely, quality support and information to improve accountability, and ensure that Oxfam’s programmes in Jordan present value for money and are compliant with internal and external regulations.

JOB PURPOSE: As a member of the Jordan Country Programme team, the Grants and Compliance Manager’s leads on ensuring compliance with Oxfam and Government of Jordan grant management requirements, as well as   the administrative and program support tasks required from design to implementation and ultimately to the closing out of grants.

POST HOLDER REPORTS TO

Business Development and Funding Coordinator

JOBS REPORTING TO THIS POST

N/A

BUDGET RESPONSIBILITY

Overseeing Approximately GBP 7 million in restricted grants

DIMENSIONS OF THE ROLE

• Manage funding processes according to Oxfam fundraising standards, policies and systems, responsible for quality control of funding processes and communications, recommending changes to processes and advising on risk management.
• Ongoing evaluation, monitoring and analysis of the funding situation.
• Gather and collate information from a wide range of well-defined sources/analyse and communicate complex information to a wide audience with regards to funding opportunities and grant management (knowledge management).
• Resolve diverse and sometimes complex problems which impact on funding and donor relationships (e.g. around systems, people and contract management processes etc.).
• To support fundraising efforts and produce clear and quality reports that demonstrate good accountability.
• Analyse and communicate complex information to a wide audience with regards to grants management and funding.
• Support partnership management, building skills of partners in contract/grants management and donor reporting.
• Works considerably independently with minimum supervision, i.e. develops and implements own day to day work plan.
• Required to work to monthly and other varying deadlines e.g. donor reports and proposals submission as well as responding timely to requests from internal and external stakeholders. The ability to plan ahead is essential to ensure donor deadlines are respected.
• Problems encountered are of a diverse nature but quite often tried and tested solutions exist which requires interpretation and application.
• Uses verbal and written means of communicating with both internal and external audiences requiring high level of tact and diplomacy.

KEY RESPONSIBILITIES

Grants Management and Compliance (70%)

• Support staff and partners in ensuring compliance with Oxfam and donor requirements, through tracking and communicating donor contractual regulations and facilitate staff, donor, affiliate communication when needed
• Support/lead on the development, review and submission of high quality financial and narrative reports, ensuring consistency, accuracy, clarity and timely submission in compliance with Oxfam policies and procedures as well as donor contractual requirements
• Supports the Business Development and Fundraising Coordinator with communications to donors and Oxfam affiliates, including responding to information requests, and communicating variations
• Lead on Income tracking for all grants
• Lead on monitoring the progress of each grant in terms of donor and internal compliance
• Provide support to and ensure full awareness to relevant departments on compliance with donors’ regulations and requirements, and coordinate with relevant Oxfam regional and international focal points
• Lead grants kick off meetings, grants review meetings, and grants close out meetings in collaboration with the funding coordinator and project managers.
• Keep abreast of changing donor guidelines and compliance, and building ensures that the relevant staff members are aware of these new changes
• Lead grants management meetings, including the regular (bi-monthly or as needed) review of Budget vs Actual (BVA) reports to address and escalate any projected underspend or overspend
• Lead on having Oxfam internal agreements for projects (such as OPA)

Information and Systems Management (20%)

• Manage the CRIMSON system as the main tool for donor contract management; maintaining up to date allocation, income, reporting and other contract records
• Maintain the track record of the Jordan country grants management KPIs (Income, Reporting, Variations)
• Maintain restricted funding information systems and records on donor contracts and income data (hard and softcopies)
• Contribute to maintaining accurate, and updated Funding Grids
• Support the funding lead in updating donor log/register, reflecting donor engagement meetings and other relevant information
• Lead on tracking regional monitoring reports particularly on compliance and system maintenance issues.

New Business Development (10%)

• Contribute to the development and submission of high-quality project proposals to donors, including providing information on donor requirements and submission schedules
• Support the funding lead on working effectively with colleagues in other functions, partner organizations, and affiliates to develop joint funding proposals
• Ensures that funding files, both electronic and paper, are complete and kept up-to-date

Other

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

person specification

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability or class.

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Essential

• Experience and knowledge of planning , securing and managing funds from institutional donors
• Experience of donor relations and grants management (e.g. with key institutional humanitarian and development donors)
• Sound skills in donor contract management, donor compliance and reporting
• Proven skills and experience in proposal development and working with multiple donors;
• A team player with highly developed interpersonal, influencing and relationship skills
• Excellent communication skills – both written and verbal (English and Arabic)
• Good administrative and numerical skills and attention to detail
• Knowledge of NGO programming
• Good personal organizational skills, including time management, and ability to meet deadlines and work under pressure
• Proficiency in MS Office applications, specifically Word and Excel, and data visualization ( such as Power BI)

Desirable

• Knowledge or experience of Oxfam’s programme work;
• Knowledge of Oxfam GB’s internal contract management system;
• Good knowledge and awareness of issues related to Oxfam’s strategic objectives and theories of change;
• Strong proven ability to identify and articulate strategic and policy issues through effective oral and written briefs
• Donor engagement and program development

Key Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences