War Child believes no child should be part of war. Ever. Children have the right to grow up in peace, free from fear and violence. To develop their full potential and become the person they want to be. War Child makes a lasting impact. By protecting children from violence and offering psychosocial support and education. We unleash the children’s inner strength with our creative and involving approach. And inspire as many people as we can to participate in our cause. War Child is both implementing its own programmes and cooperating with a variety of partner organizations in 14 countries around the world.

War Child olland is looking for:

Human Resources Assistant - Syria and Jordan Response Programs

Based in Amman, Jordan (National Contract)

Background

War Child Holland (WCH) is an independent and impartial international non-governmental organization investing in a peaceful future for children and young people affected by armed conflict. We strive to empower children and young people while enabling adults to bring about positive and lasting change in the lives of conflict-affected children and young people.

We are seeking to strengthen our team, and we are currently seeking an enthusiastic Human Resources Assitant to join our dynamic team of professionals dedicated to helping children and their families

Objective of the job

Under the direct supervision of the HR Manager, the Human Resources (HR) Assistant takes care of the execution of human resources day to day operations of Syria and Jordan Country Programme office. The assistant acts as a focal person providing key support on all HR functions. The HR Assistant will assist in the human resources activities including personnel files, staff benefits and insurance, and background checks.

Position in the organization

The HR Assistant reports to HR Manager and collaborates regularly with operation and program teams, also provides functional support to volunteer(s) and/or service providers.

In addition to the result areas below, the HR Assistant remains flexible to take on different assignments in support of the overall country office HR operations

In collaboration and support from the HR Manager, the HR Assistant will proceed the following  

1. Implement personnel administration and HR policy.

• Takes care of processing changes in the workforce and managing personnel files and ensures personnel administration is in order and up-to-date.
• Correctly apply laws and regulations and HR policy.
• Takes care of carrying out administrative and organizational work for several HR tasks related to contracts’ management for volunteers and individual service providers
• Takes care of the management of the various HR systems and fulfills the role of professional.
• Takes care of providing the correct data for the annual audit and annual report.
• Support on managing of staff exit process documentation

1. Providing information and maintaining contacts

• Acts as a point of contact for personnel with the various HR systems and ensures the correct functioning of the systems.
• Answer questions from managers and employees on all kinds of personnel matters such as employment regulation, performance and recruitment, etc.
• Takes care of the management of the various HR systems. Fulfills the professional role for the various HR systems towards managers and employees.
• Acts as a point of contact for relevant internal and external relations.
• Acts as a point of contact for all HR related for partners and CBOs, and ensure a proper documentation for all HR functions

1. Administrative Support

• Assist with day-to-day HR operations, including managing schedules, coordinating meetings, and responding to general inquiries.
• Help prepare and distribute HR documents, including contracts, letters, and other formal communications.
• Maintain and organize employee records, ensuring that all personnel files are up-to-date, accurate, and comply with the organization’s policies and legal standards.
• Manage digital and physical filing systems, ensuring secure and confidential handling of employee information.
• Conduct preliminary and thorough screenings of suppliers, contractors, and other third parties to assess alignment with the organization’s standards and regulatory requirements as well as Verify the background and qualifications of individuals and businesses, ensuring they meet compliance, legal, and risk standard (Vetting)

Knowledge and Experience:

• University degree in a relevant field.
• 1 to 3 years’ experience working in a related field.
• Previous experience working on administrative tasks.
• Oral and written expression skills in both Arabic and English.

Demonstrated Skills and Competencies:

• Strong sense of personal integrity.
• Excellent communication and interpersonal skills.
• Problem-solver and ability to handle pressure.
• Good decision-making skills.
• Strong ethical standards.
• Planning and organizing.

We Offer

• A dynamic and challenging work environment, with opportunities to grow and enhance your skills.
• A fair salary and comprehensive secondary benefits including opportunities to develop professionally.
• Working as part of a multinational team who is hands on to make change happen!

Contract

The duration of the contract is for 6 months. 

Job Location

Amman, Jordan. The successful candidate must be eligible to work in Jordan.

How to apply

Interested and qualified candidates are invited to apply by 30 November 2024 by uploading their CV and a short cover letter, in English, using the following hyperlink: https://warchild.onlinevacatures.nl/job/334722/apply

Disclaimer: Only applications received via our website following the link above will be processed. War Child will be reviewing applications on a rolling basis and reserves the right to either close the vacancy if a successful candidate is identified prior to the deadline, or the closing date for the vacancy might be extended. If so, and you have not yet heard from us, your application will remain live.

By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be ground for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and failure to submit, will result in no establishment of an employment relationship. War Child is an international organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the Centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc.

The safety of children is essential to War Child. War Child does not tolerate or accept any form of abuse. This subject is addressed in our recruitment and selection procedures.  Moreover, the accepted candidates will be required to state their commitment/intent to be aware, consider and adhere to the minimum standards

applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter,  Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs)

in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse.