Organizational Context and Scope

Under the overall supervision of the Head of Resources Management (RM) in Amman,OPT and the direct supervision of the Finance Officer; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the Senior Finance Associate will be responsible and accountable for managing the resources management functions in Amman, Jordan.

Responsibilities

Provide procedural guidance to managers and staff. Supervise, guide and train other finance support staff.

Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations. 

Provide specialized advice and support to Project Managers (PM) and/or Chief of Missions (CoMs)/Head of Office (HoO)/Head of Sub-office (HoSo) on financial and administrative matters.

Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.

Assist in monitoring compliance with financial policies, procedures, rules and regulations.

Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.

Provide regular and ad hoc financial information to support informed financial decision making.

Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.

Manage and prepare the payroll by executing validity checks on monthly payroll results.

Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.

Provide assistance responding to audit queries and follow up on audit recommendations.

Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.

Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.

Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.

Perform such other relevant duties as may be assigned.

Desired Candidate Profile

Required Qualifications and Experience

Education Bachelor s degree in Business Administration , Accounting, Finances, or related field with four years of relevant professional experience; or High School diploma with six years of relevant experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage; Attention to detail, ability to organize paperwork in a methodical way; Discreet, details and clients-oriented, patient and willingness to learn new things; and, Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and, Knowledge of UN and bilateral donor programming. Knowledge of financial rules and regulations. Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). For this position, proficiency in English and Arabic is required. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies IOM s competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values: Inclusion and respect for diversity : Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency : Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism : Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage : Demonstrates willingness to take a stand on issues of importance. Empathy : Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies behavioural indicators Level 2

• Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge : Continuously seeks to learn, share knowledge and innovate.
• Accountability : Takes ownership for achieving the Organization s priorities and assumes responsibility for own actions and delegated work.
• Communication : Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies behavioural indicators Level 2, if with direct reports

• Leadership : Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others : Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust : Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision : Works strategically to realize the Organization s goals and communicates a clear strategic direction.
• Humility : Leads with humility and shows openness to acknowledging own shortcomings.